Administrative Assistant Job at Confidential Company, New York, NY

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  • Confidential Company
  • New York, NY

Job Description

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment.

About the Role

This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner.

Details:

  • Hours: 9:00am–5:30/6:00pm (flexibility required, especially with travel)
  • Compensation: $90,000–$110,000 base (paid hourly) + overtime eligibility + discretionary bonus
  • Location: Hudson Yards, NYC (Onsite 5 days)

Responsibilities Include:

  • Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes
  • Extensive domestic and international travel coordination (business + occasional personal)
  • Expense report preparation and processing
  • Acting as a trusted gatekeeper handling sensitive and confidential matters
  • Supporting onboarding, technology setup, and office operations
  • Assisting with presentations, reports, and executive materials
  • Coordinating security-related events and trainings
  • Office organization, supply management, and special projects as needed
  • Providing occasional personal assistance, including private travel arrangements

Requirements:

  • 3–5+ years of executive-level administrative experience
  • Experience supporting multiple senior executives
  • Exceptional professionalism, discretion, and maturity
  • Strong organizational skills with the ability to multitask and prioritize
  • Excellent written and verbal communication skills
  • Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus)
  • Comfortable in a fast-paced, high-expectation environment
  • Bachelor’s degree required

What We’re Looking For:

Someone who genuinely loves administrative work , is a team player with no ego , and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

Job Tags

Hourly pay, Work at office,

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