Job Description

A leading, highly respected real estate investment and fund management firm is seeking a high-caliber Administrative Assistant to support senior leadership in a fast-paced, dynamic environment.

About the Role

This position will provide primary support 2 Managing Directors. The ideal candidate thrives in a hands-on support role, values discretion, and takes pride in being a true administrative partner.

Details:

• Hours: 9:00am–5:30/6:00pm (flexibility required, especially with travel)
• Compensation: $90,000–$110,000 base (paid hourly) + overtime eligibility + discretionary bonus
• Location: Hudson Yards, NYC (Onsite 5 days)

Responsibilities Include:

• Heavy calendar management across time zones; anticipating conflicts and handling last-minute changes
• Extensive domestic and international travel coordination (business + occasional personal)
• Expense report preparation and processing
• Acting as a trusted gatekeeper handling sensitive and confidential matters
• Supporting onboarding, technology setup, and office operations
• Assisting with presentations, reports, and executive materials
• Coordinating security-related events and trainings
• Office organization, supply management, and special projects as needed
• Providing occasional personal assistance, including private travel arrangements

Requirements:

• 3–5+ years of executive-level administrative experience
• Experience supporting multiple senior executives
• Exceptional professionalism, discretion, and maturity
• Strong organizational skills with the ability to multitask and prioritize
• Excellent written and verbal communication skills
• Advanced Outlook skills; proficiency in Word, Excel, and PowerPoint (Visio/Adobe a plus)
• Comfortable in a fast-paced, high-expectation environment
• Bachelor’s degree required

What We’re Looking For:

Someone who genuinely loves administrative work , is a team player with no ego , and believes no task is too big or too small. This is an opportunity for a career Administrative Assistant who understands the value they bring to leadership and team success.

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